Information under Sec 4.1(B) of RTI Disclosures for HOCL

 

ORGANISATION AND FUNCTION

Details regarding the particulars of the organization, its core functions, duties of officers, and the decision-making process.

S. No Item Disclosure Details
1 Organisation and Function
1.1 Particulars of Organisation, Functions and Duties [Section 4(1)(b)(i)]
1.1.1 Name and Address of the Organization

Hindustan Organic Chemicals Ltd., Post Bag: No: 18, Ambalamugal P. O.,Ernakulam Dist, Kerala - 682 302, India

Website:
Official Website of HOCL
1.1.2 Head of the organization

Sh. Sangram Kumar Mishra

Email: cmd[at]hoclindia[dot]com

Tel No: 0484-2727436

Date of Joining HOCL: 08-10-2025

View the Profile of the CMD HOCL

Please visit the CMD’s Message Page for detailed information.
1.1.3 Vision, Mission and Key Objectives

Vision
- To produce and market basic chemicals efficiently and economically in an environment friendly manner.

Mission
- To maintain optimum level of efficiency and productivity in the use of resources and secure optimum return on investment.
1.1.4 Functions and Duties

Hindustan Organic Chemicals Limited (HOCL) operates under the Department of Chemicals and Petrochemicals as a public sector undertaking focused on manufacturing basic organic chemicals. Its primary functions include producing Phenol, Acetone, and Hydrogen Peroxide at its Kochi unit to support self-reliance and reduce import dependence.

Key Duties
HOCL supplies essential chemicals for downstream industries like pharmaceuticals, dyes, resins, rubber, paints, pesticides, and textiles.

Operational Role
Established in 1960, HOCL ensures indigenous production of vital intermediates, with its Kochi facility (commissioned 1987) holding capacities of 40,000 TPA Phenol, 24,640 TPA Acetone, and 5,225 TPA Hydrogen Peroxide.

Please visit the Organization Functions Page for detailed information.

HOCL is continuously striving to achieve the following objectives by following the norms given below:
To maintain growth in turnover & optimize return on investment
To maintain the health of plant & equipment to realize all its objectives
To upgrade technology and innovate
To maintain international quanlity standards & optimum level of efficiency
To practice customer friendly culture
To continuously develop human resources
To adhere to safety health and environmental policy standards

Norms
Integrity and Business Ethics
Customer focus
Productivity and competitiveness
Commitment to Quality
Commitment to Safe operations
Commitment to the environment
Employee growth and job satisfaction
1.1.5 Organization Chart

Organization Chart as on 01.06.2025

Organization Chart as on 20.05.2026
1.1.6 Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt

The Department of Chemicals and Petrochemicals, under the Ministry of Chemicals and Fertilizers, oversees HOCL to promote indigenous chemical production for downstream industries like pharmaceuticals and dyes.

Heads of Department (Board, appointed by the President of India, includes functional directors, government nominees, and independents) can be viewed on the Board of Directors page on official website.

Board Level Committees
Please visit the Board Level Committee page for detailed information.

The details about various departments and HoDs can be viewed on the official website.

Committees
Please visit the Committees: page for detailed information.

INTERNAL COMMITTEE-SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTION, PROHIBITION, AND REDRESSAL ACT,2013)
Please view the Internal Committee document for detailed information.

Committees
Please visit the Committees: page for detailed information.
1.2 Power and Duties of its Officers and Employees [Section 4(1) (b)(ii)]
1.2.1 Powers and Duties of Officers (administrative, financial and judicial)

The powers and duties are derived from applicable Acts and Statutes and are exercised through the Board of Directors
1.2.2 Power and Duties of other Employees

The officials of HOCL have well defined powers depending upon the levels in which they function. The duties are assigned from time to time by the Unit in charge or Chairman and Managing Director.
Please click here to view.
1.2.3 Rules/ orders under which powers and duty are derived and Exercised

HOCL has a set of rules for conduct of business through well defined policies. Major documents are:
Memorandum of Association & Articles of Association
HOCL (Conduct, Discipline and Appeal) Rules/Certified Standing Orders.
Personnel Policies
Purchase & Works policy, Delegation of Powers
Marketing policy
1.2.4 Work allocation

Please click here to view.
1.3 Procedure followed in decision-making process [Section 4(1)(b)(iii)]
1.3.1 Process of decision making Identify key decision-making points

Decisions are taken in accordance with the provisions of the Memorandum of Association and Rules & Regulations of HOCL.
1.3.2 Final decision-making authority

The Chairman and Managing Director is the Competent Authority.
1.3.3 Related provisions, acts, rules etc.

Memorandum of Association & Articles of Association
HOCL (Conduct, Discipline and Appeal) Rules/Certified Standing Orders.
Personnel Policies
Purchase & Works policy,
Delegation of Powers
Marketing policy
1.3.4 Time limit for taking decisions, if any

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1.3.5 Channel of supervision and accountability

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1.4 Norms for Discharge of Functions [Section 4(1)(b)(iv)]
1.4.1 Nature of functions/ services offered Manufacturing of Chemicals such as Phenol, Acetone and Hydrogen Peroxide
1.4.2 Norms/ standards for functions/ service deliver Click Here
1.4.3 Process by which these services can be accessed Click Here
1.4.4 Time-limit for achieving the targets Not Applicable 
1.4.5 Process of redressal of grievances

1. RTI Online Portal

2. Internal Complaint: Details here.

3. Internal Complaints Committee: Details here.

4. Investor Grievances

5. Central Public Grievance Portal (CPGRAMS)
1.5 Rules, Regulations, Instructions Manual and Records...
1.5.1 Title and nature of the record/ manual /instruction

HOCL has a set of rules for conduct of business through well defined policies. Major documents are:
Memorandum of Association & Articles of Association
HOCL (Conduct, Discipline and Appeal) Rules/Certified Standing Orders.
Personnel Policies
Purchase & Works policy,
Delegation of Powers
Marketing policy
1.6 Categories of documents held by the authority under its control[Section 4(1)(b) (vi)]
1.6.1 Category of Documents 
  1. Unclassified
  2. Confidential
  3. Restricted
1.6.2 Custodian of documents/categories
  1. Memorandum & Articles of Association - Unclassified - Permanent - Company Secretary (CS)
  2. Minutes & Agenda Papers of Board Meetings - Confidential - Permanent - Company Secretary (CS)
  3. Statutory Registers (Shareholders, Directors) - Restricted - Permanent - Secretarial Officer
  4. Annual Audited Financial Statements - Unclassified - Permanent - Finance Department
  5. Books of Accounts (Ledgers, Cash Books) - Restricted - 8 to 10 Years - Finance Department
  6. CAG Audit Files & Official Replies - Restricted - 10 Years - Finance Department
  7. Plant Production Logbooks & Daily Run Sheets - Unclassified - 3 to 5 Years - Production Department
  8. Material Safety Data Sheets (MSDS) - Unclassified - Active life of chemical usage - Head of Safety
  9. Proprietary Process & Technology Manuals - Confidential - Permanent - Production Department
  10. Quality Control Lab Test Reports - Restricted - 3 to 5 Years - Quality Control Department
  11. Tender Commercial Evaluation - Confidential (Restricted post-award) - 5 Years post-contract completion - Materials Department
  12. Land Ownership Deeds & Title Records - Restricted - Permanent - HR Department
  13. Employee Service Books & Personal Files - Restricted - 5 Years post-retirement - HR Department
  14. Vigilance Inquiry & Disciplinary Case Files - Confidential - 10 Years after final disposal - Chief Vigilance Officer (CVO)
  15. Annual Property Returns (APR) Sheets - Confidential - 5 to 10 Years - Vigilance Department
1.7 Boards, Councils, Committees and other Bodies constituted...
1.7.1 Name of Boards, Council, Committee etc.

Heads of Department (Board, appointed by the President of India, includes functional directors, government nominees, and independents) can be viewed on the Board of Directors page on official website.

Board Level Committees
Please visit the Board Level Committee page for detailed information.

The details about various departments and HoDs can be viewed on the official website.

Committees
Please visit the Committees: page for detailed information.

INTERNAL COMMITTEE-SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTION, PROHIBITION, AND REDRESSAL ACT,2013)
Please view the Internal Committee document for detailed information.

Committees
Please visit the Committees: page for detailed information.
1.7.2 Composition

Click Here
1.7.3 Dates from which constituted

Click Here
1.7.4 Term/ Tenure

Present Board of Directors

Click Here for status as on 22.05.2026
1.7.5 Powers and functions

The officials of HOCL have well defined powers depending upon the levels in which they function. The duties are assigned from time to time by the Unit in charge or Chairman and Managing Director.
1.7.6 Whether their meetings are open to the public?

No
1.7.7 Whether the minutes of the meetings are open to the public?

No
1.7.8 Place where the minutes if open to the public are available?

View disclosures

1.8 Directory of Officers and Employees [Section 4(1) (b) (ix)]
1.8.1 Name and designation

Name and Designation Details
1.8.2 Telephone , fax and email ID

Name, Designation and Contact Details
1.9 Monthly Remuneration received by Officers and Employees...
1.9.1 List of employees with Gross monthly remuneration

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1.9.2 System of compensation as provided in its regulations

The Company has entered into long-term agreements with the Workers' Unions. The Officers are paid Pay-scales as approved by the Board of Directors/Government based on Govt. guidelines.

HOCL follows industrial D.A. Pattern of wages for its executives and workmen.

The pay scale of executives is as follows:-

Grade

Pay scales

E0

12,600-32,500

E1

16,400-40,500

E2

20,600-46,500

E3

24,900-50,500

E4

29,100-54,500

E5

32,900-58,000

E6

36,600-62,000

E7

43,200-66,000

E8

51,300-73,000

Director

65,000- 75,000

CMD

75,000- 90,000

Besides Basic Pay, employees are entitled to certain benefits like DA, HRA, and other fixed /variable fringe benefits.
1.10 Name, Designation and other particulars of Public Information Officers...
1.10.1 Name and designation of the CPIO, APIO and Appellate Authority

Please click here to view the Current CPIO and FAAs
1.10.2 Address, telephone numbers and email ID of each designated official.

Please click here to view the Current CPIO and FAAs
1.11 Number of employees against whom disciplinary action has been proposed/ taken (F No. 1/6/2011- IR dt. 15.4.2013)
1.11.1 Number of employees against whom disciplinary action has been (i) Pending for minor penalty or major penalty proceedings

NIL
1.11.2 (ii) Finalised for minor penalty or major penalty proceedings

NIL
1.12 Programmes to advance understanding of RTI(Section 26)
1.12.1 Educational programmes

Please click here to view the Educational programmes
1.12.2 Efforts to encourage public authority to participate in these programmes

Please click here to view the Educational programmes
1.12.3 Training of CPIO/APIO

 
1.13 Transfer policy and transfer orders[F No. 1/6/2011- IR dt. 15.4.2013]
1.13.1 Transfer policy and transfer orders[F No.1/6/2011- IR Dt. 15.4.2013]

Please click here to view recent orders.

BUDGET AND PROGRAMMES

Information on the budget allocated to each agency, including particulars of all plans, proposed expenditures, and reports on disbursements made.

2 Budget and Programmes
2.1 Budget allocated to each agency including all plans, proposed expenditure and reports...
2.1.1 Total Budget for the public authority

 
2.1.2 Budget for each agency and plan & programmes

 
2.1.3 Proposed expenditures

 
2.1.4 Revised budget for each agency, if any

 
2.1.5 Report on disbursements made and place where the related reports are available

Annual Accounts: of HOCL
2.1.6 Information related to procurements-
(a) Notice/tender enquires, and corrigenda if any thereon,
(b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,
(c) The works contracts concluded – in any such combination of the above-and,
(d) The rate/ rates and the total amount at which such procurement or works contract is to be executed.

Please click here for viewing the details of tenders and here for viewing the details of Concluded Tenders.
2.2 Foreign and domestic tours(F.No. 1/8/2012- IR dt. 11.9.2012)
2.2.1 Budget

No Fixed Budget
2.2.2 Foreign and domestic tours by ministries and officials of the rank of Joint Secretary...

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2.3 Manner of Execution of Subsidy Programme
2.3.1 Name of the programme of activity

Not Applicable
2.4 Discretionary and Non-discretionary Grants
2.4.1 Discretionary and non-discretionary grants/ allocations

Not Applicable
2.6 CAG & PAC Paras
2.6.1 CAG and PAC paras and the action taken reports (ATRs)...

The information is available in Annual Reports. Please click here to view the details.

PUBLICITY AND PUBLIC INTERFACE

Details of facilities available to citizens for obtaining information, and particulars regarding public consultations or representations.

3 Publicity and Public Interface
3.1 Particulars for any arrangement for consultation with or representation by the members of the public...
3.1.1 Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens

To access the related information Please click here to view forms for download and here to access retirees corner and here to contact us and here for career section and here to download RTI Form and here to download various forms for investors.
3.3 Dissemination of Information widely and in such form and manner which is easily accessible to the public
3.3.1 Use of the most effective means of communication - Internet (website)

Please visit the official website of the Organisation for complete information.
3.4 Form of accessibility of Information Manual/ Handbook
3.4.1 Information manual / handbook available in electronic format

Please click here to view the details.
3.4.2 Information manual/handbook available in printed format

The information is available with Company Secretary Office. Please click here to access the details.
3.5 Whether information manual/ handbook available free of cost or not [Section 4(1)(b)]
3.5.1 List of materials available Free of cost

Please click here to view the details.
3.5.2 List of materials available at a reasonable cost of the medium

The information is available with Company Secretary Office and for further details, please click here to access the details.

E-GOVERNANCE

Statements of the categories of documents held in electronic form and details of grievance redressal mechanisms available online.

4 E-Governance
4.1 Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013]
4.1.1 Hindi

Please click here to view the details.
4.1.2 English

Please click here to view the details.
4.1.3 Vernacular/ Local Language

Please click here to view the details.
4.2 When was the information Manual/Handbook last updated?[F No. 1/6/2011-IR dt 15.4.2013]
4.2.1 Last date of Annual updation

Annually Updated and Updated from time to time through amendments as required. Please click here to view the details.
4.3 When was the information Manual/Handbook last updated?[F No. 1/6/2011-IR dt 15.4.2013]
4.3.1 Details of information available in electronic form

HOCL maintains digitized business, financial, regulatory, and administrative records in PDF, web pages, and downloadable formats, accessible publicly via its website without RTI requests. This covers annual reports, board intimations, compliance certificates, and PIO details, updated periodically.
4.3.2 Name/ title of the document/record/ other information
  • DISCLOSURE / LODRRs
  • Corporate Governance Report
  • Certificate under Regulation 74(5) SEBI (Depositories)
  • Annual Reports
  • Financial Results (audited/unaudited quarterly/yearly)
  • Public Information Officers and Appellate Authorities List
  • Downloadable Investor Forms (e.g., share-related)
  • Trading Window Closure Intimations
  • Board Meeting Prior Intimations
4.3.3 Location where available

HOCL maintains digitized business, financial, regulatory, and administrative records in PDF, web pages, and downloadable formats, accessible publicly via its website without RTI requests. This covers annual reports, board intimations, compliance certificates, and PIO details, updated periodically. The details are as follows:

  • RSCA Report - here
  • Corporate Governance Report - here
  • Certificate under Regulation 74(5) SEBI (Depositories) - here
  • Annual Reports - here
  • Financial Results (audited/unaudited quarterly/yearly) - here
  • Public Information Officers and Appellate Authorities List - here
  • Downloadable Investor Forms - here
  • Trading Window Closure Intimations - here
  • Board Meeting Prior Intimations - here
4.4 Particulars of Facilities available to Citizens for obtaining information
4.4.1 Name & location of the facilities

HOCL provides proactive disclosures via its website www.hoclindia.com (accessible online globally) and social media (Facebook, Twitter/X).  Company does not maintain any public library.
4.4.2 Details of information made available

Proactive RTI info under Section 4(1)(b), including organization details, financial reports, PIO lists, policies, annual reports, and audit disclosures—all downloadable as PDFs or web pages.
4.4.3 Working hours of the facility

Website and social media available 24/7 (no specified hours, as digital).
4.4.4 Contact person & contact details

Please click here to view the Current CPIO and FAAs
4.5 Such other information as may be prescribed under Section 4(i) (b)(xvii)
4.5.1 Grievance redressal mechanism

1. Internal Complaint redressal: here.

2. Internal Complaints Committee: here.

3. Investor Grievances

4. Central Public Grievance Portal (CPGRAMS)
4.5.4 Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract

Please click here for viewing the details of tenders and here for viewing the details of Concluded Tenders.
4.5.5 Annual Report

Please click here to view the details.
4.5.7 Any other information such as - (a) Citizen’s Charter, (b) Six monthly reports on the performance against the benchmarks set in the Citizen’s Charter

Please click here to view Citizen's Charter.
4.6 Receipt & Disposal of RTI Applications and Appeals
4.6.1 Details of applications received and disposed

Please click here to view the details.
4.6.2 Details of appeals received and order issued

Please click here to view the details.

INFORMATION AS MAY BE PRESCRIBED

Additional information mandated by statutory authorities, appellate committees, or designated transparency officers.

5 Information as may be Prescribed
5.1.1 Name and details of Current CPIO and FAAs / Earlier CPIO

Please click here to view the Current CPIO and FAAs. 

CPIO, FAA from 01.01.2025 onwards - Order Here
5.1.2 Details of third-party audit of voluntary disclosure
Sr. No. Financial Year Report Link
1 Self appraisal report for Year 2022-23 Download Report
2 Self appraisal report for Year 2023-24 Download Report
3 Self appraisal report for Year 2024-25 Download Report
5.1.3 Appointment of Nodal Officers

Jitender Malik
Chief Manager(Management Services/ Finance/ Human Resources)- Order Here, Here
5.1.4 Consultancy committee of key stake holders for advice on Suo Moto Disclosure

Office Order
5.1.5 Committee of PIOs/FAAs with rich experience in RTI

Office Order

INFORMATION DISCLOSED ON OWN INITIATIVE

Proactive disclosures and voluntary updates provided to ensure maximum transparency and minimize the need for formal information requests.

6 Information Disclosed on Own Initiative
6.1.1 Item / information disclosed so that public have minimum resort to use of RTI Act

Please click on the following links to view the details:

HOCL Official Website
6.2 Guidelines for Indian Government Websites (GIGW) is followed
6.2.1 Whether STQC certification obtained and its validity

STQC certification is mandatory only for websites hosted under gov.in / nic.in domains. As HOCL’s website does not meet these criteria, STQC certification is not mandatory; however, the website is GIGW compliant.
6.2.2 Does the website show the certificate on the Website?

Not Applicable